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Key Responsibilities: 

• Full responsibility for the efficient and professional running of the Reception function 

• Maintains safe and clean reception area by complying with procedures, rules, and regulations. 

• Manage all incoming calls through a central switchboard and route to correct person/department or their voicemail (Accounts Department) 

• Scanning & registering invoices onto the accounts system 

• Booking and management of meeting rooms as required, including organising any refreshments required. 

• Booking of accommodation as required and maintaining credit card transactions 

• Manage incoming and outgoing post, couriers, etc. 

• Ensure main voicemail reflects office closings, special events as well as posting office closed signs. 

• Booking delivery dockets onto Navision, the accounts system.

• Assist the accounts department as required. 

• Ad hoc tasks as required for the efficient running of the company. 

Requirements: 

• Excellent interpersonal skills, comfortable and experienced interfacing with various levels of staff and management, while working in a fast-paced environment 

• Polished professional with outgoing attitude, be a team player and love to make visitors feel at home. 

• Excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and vendors. 

• Proficient in MS Office applications such as Outlook, Excel and Word. 

• Excellent courteous and professional phone manner, previous experience in a high-volume call environment an advantage 

• Ability to multi-task 

• Flexibility in relation to ad hoc tasks 

• Previous experience with data entry desirable 

• Keen to learn new skills 

• Authorisation to work in Ireland 

Experience: 

At least 2-3 years’ experience in a fast-paced administrative role required. Ideally have reception experience.